For Vendors

Vendor Policy: For Vendor Representatives

Vendor representatives are asked to adhere to the following procedures in order to save time for everyone and to ensure a fair process for all vendors.

Initial contact

Vendors who have not previously dealt with the Hospital must contact the purchasing department and ask to speak with the buyer responsible for the commodities or services in which the vendor is interested.

After the initial contact, vendor representatives may maintain ongoing contact with the buyer responsible for the procurement of the company’s products. It is important to keep purchasing staff informed about products and services, so they can maintain their knowledge of the marketplace and Hospital suppliers.

RFx Blackout Periods

Vendors shall refrain from any communication with any Hospital staff member, including Physicians and Clinicians, during an open competitive procurement process, without the prior written consent of the Hospital’s Procurement Specialist.

Vendor Visits to Hospital

Hospital staff members are permitted to directly request a visit from a representative and make their own such arrangements.  No vendor representatives shall attend the hospital campus for business reasons without a pre-arranged, confirmed appointment with the department.

Casual visits to hospital departments, including administration areas, nursing units or doctors’ lounges, are not permitted.

A copy of any follow-up correspondence to departments must be sent to the buyer responsible for the area.

Vendor Compliance with Hospital Vaccination Policy

All vendors shall attest to the Hospital’s Vaccination Policy, and have provided the hospital a signed attestation form.  For more information click here.

Service calls

Service or maintenance representatives can report directly to the areas needing such services as specified by the purchase order or service contract agreement.

Samples and demonstrations

Suppliers wishing to distribute gifts or samples to patients must request permission through the appropriate clinical director. Demonstration of product(s) should be scheduled through the purchasing department or pharmacy.


Parking is available in the parking garage located near the main entrance to the Hospital. The cost of parking is the vendor’s responsibility. Failure to follow parking regulations may result in a traffic ticket according to City bylaws.

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